Creating and Editing Events

Create an event

Go to Settings > Admissions > Events and select Create New Event.

Choose a recurring or one-time event

Recurring event

Select Repeatable at the top of the page, then set the length of each event in the Duration dropdown.

1. To stop registrations before the event starts, tick Close Registration and set how many days, hours and minutes before the start time.

2. Set the Duration of each event.

3. Tick the Days of the week the event is available. Select +Add Hours to add time slots to each day, and select the Hours to adjust the ranges. Choose when the event Starts and how often it Repeats.

4. Select the Hosts box to choose the host for each available time. Any admin user can be a host.

5. Choose a date when the event Ends, or select Doesn't End.

   

One-time event

Select One Time, then set the Date, Start and End times.

Add the event details

1. In the Event Type dropdown, select Open Day, Tour, Virtual Open Day or Virtual Tour.

2. Enter the Title, Description and Location.

3. To limit numbers, enter a number in Capacity.

   

4. For Open Day events with a capacity, you can also set Limit Per Registration to limit how many people one family can register, and change the Capacity question to count parents, children or both.

5. Select Save Changes.

   

Edit an existing event

1. Go to Settings > Admissions > Events.

2. Select the Recurring Event or One-Time Event header to see that type of event.

3. Select the Edit icon next to the event.

   

To stop parents registering for now, untick Published. Tick it again when you are ready to take registrations.

To remove an event, select the Delete icon to the right of it.

Export a list of participants

Go to Settings > Admissions > Events and select the Export to CSV icon. A spreadsheet downloads with the event title, date, participant names and number of attendees.