OpenApply offers multiple ways to schedule events for your applicants and families. You can add an event directly from an applicant's profile or use the Quick Start menu on the Dashboard.
Scheduling from an Applicant's Profile
To schedule an event for a single applicant, follow these steps:
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Navigate to the applicant's profile and click on the Events tab.
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Select the Event Type you wish to schedule (e.g., Tour or Open Day).
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Fill in the required fields: Date, Host, and Campus.
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You can also add an optional note for the family.
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Click Add an Event.
The family and the assigned host will receive an email notification about the scheduled event. Note: The event must be created in your system beforehand for it to appear as an option.
Scheduling from the Dashboard
Another quick way to schedule an event for a single applicant, is via the Dashboard.
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From the main Dashboard, locate the Quick Start section.
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Select the Schedule a Tour or Schedule an Open Day option.
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A panel will appear where you can enter the student's name, the associated event, the number of attendees, the host, and the campus.
Once again, the host and the family will be notified by email unless you have specifically disabled this setting.
View All Scheduled Events
- All of your scheduled tours, open days, and interviews are visible in one centralized calendar on your dashboard.
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The colors in the calendar reflect the type of event (e.g., green for tours, blue for open days, etc.), making it easy to distinguish them at a glance.
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If multiple events are scheduled on the same day, the calendar will display the number of events next to the date.