OpenApply has a complimentary 'Discounts & Taxes' feature within the core functions of the system. This allows schools to easily reduce or increase the fee amount when issuing an invoice.
Configure Discounts
Navigate to Settings > Payments > Discounts and click on "Create Discount"
- Enter an internal name of the discount and it will be visible only on the admin's side
- Enter the name of the discount and it will be visible on the invoice on the parent's side
- Select a discount type for the discount
- See existing discount types or add custom discount types
- Set the validity period for the discount. By default it is set to be 'Ongoing.' If it is an early bird discount, select 'Time-bound' and set the start date and the end date to define the validity period.
- Set the discount by either a percentage or a fixed amount
- (Optional) Add internal notes if necessary and they will be visible only on the admin's side
Apply Discounts
There are 4 ways to assign a fee to a student, as introduced in Flexible Fees. It is possible to add discounts & taxes only when assigning a fee to particular student(s) via the roster.
Via Dashboard > Enquires, Applicants or Students roster, you can issue an invoice to student(s) if the fee is applicable to only certain student(s).
After you have selected the student(s) and a fee template, you can reduce the fee amount by adding a discount or increase the fee amount by adding a tax that applies to the selected student(s). For any addition to the fee amount, for instance, surcharge or handling charge, you can add it by adding a tax and naming the tax as wanted. When adding a tax, you can either define a percentage or enter a fixed amount. It is only possible to add one discount and one tax for an invoice.
Before sending the fee to the selected student(s), you can preview the invoice to see how the invoice will look on the parent's side.