Go to Settings > Forms and select + Create new form. Link it to a campus and programme, choose its type, then drag fields onto it. To copy a form, hover over it and select Clone Form. To hide a form, untick Enabled.
- OpenApply
- How-to
- Admin
Creating, cloning and disabling forms
For admissions admins who set up application, supplementary and other forms.
| I want to | Go to |
|---|---|
| Create a new form | Settings > Forms > + Create new form |
| Copy an existing form | Settings > Forms > Clone Form |
| Stop families filling in a form | Form editor > Enabled |
Create a form
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Go to Settings > Forms and select + Create new form.
In the Forms Editor, link the form to its Campus and Programme.
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Choose the form Type (see the table below).
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Set the layout and notification options:
- Render form in 2 columns: shows fields in two columns on the PDF version of the form.
- Parent email notification: lets parents choose whether to receive email notifications. If unticked, parents cannot change this and receive notifications by default.
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Drag fields from the menu on the left onto the form, and drag them to change their order. Double-click a field to edit it. See Adding and editing fields on forms.
| Form type | Use it for |
|---|---|
| Application | The main application form |
| Supplementary | Extra information you need, such as health or bus forms |
| Questionnaire | Recommendation forms that parents send securely to recommenders |
| Tour | Information you need before a tour. If this form is disabled, tour sign-ups are asked for basic information only. |
| Re-enrolment | Collecting new information from parents, or confirming existing information, for returning students |
Reuse the same field on every form that needs that information. Fields on more than one form share their data, so families fill them in once. For example, if Nationality is completed on one form, it is filled in on the next, and a change on one form updates all forms for that applicant or parent.
Global fields, such as First Name and Language, are part of the system structure. You can change only their label and instructions. Most other fields can be set as required, office-use only, given a default response or made conditional on another field.
Clone a form
Cloning is quicker than starting from scratch when you need a similar form.
Go to Settings > Forms.
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Hover over the form and select Clone Form.
Select the new copy to edit it.
Disable a form
Open the form and untick Enabled. The form is hidden from families, and the information already collected stays in OpenApply.
Still need help?
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