Schools can switch on a second parent language: Simplified or Traditional Chinese, Spanish, German or Arabic. Parents pick it from the language icon, and you add translations for names, buttons, forms and pages.
Schools can enable a second user interface language, which parents can choose to use when completing forms or when logged into their parent account. Currently, Simplified Chinese, Traditional Chinese, Spanish, German or Arabic are available as a second user interface language option.
Once this feature is enabled, parents can easily switch to the second language by clicking on the language icon, in the top right of the screen.
To enable a second user interface language, please contact the OpenApply Support Team (Submit a request) and let them know if you'd like to use American, Canadian or British English. This will also determine if a British, Canadian or American flag is displayed when the parent chooses a language.
Adding Translation of the School Name
At Settings > School Settings > School Information, an alternative name for the school can be defined under Name in Second UI Language, which is visible for the parents if they select the second language.
Adding Translations to Buttons
Navigate to Settings > School Settings > Themes & Buttons to input your own text in the second UI language for the buttons on your OpenApply homepage. The second UI language buttons can be selected by clicking on it. Click on the pencil icon to edit the text.
Adding Translations to Programmes
When configuring the year levels under Settings > Admissions > Programme, the translations for each programme and grade can be added in the second column.
Adding Translations to Campuses
At Settings > School Settings > Campuses, translations for the name and address of each campus can be entered.
Adding Translations to Forms & Fields
When editing a form at Settings > Forms, a translation for the title of each form can be added.
Global fields are translated automatically, but it is necessary to add a translation for each custom field on your forms. When editing a form, double-click on a field in order to edit that field and add the translation to the Field Label Translation
Adding Translations to Pages
When editing a page at Settings > Pages, a Title translation and Body translation can be added for each page.
Adding Translations to Statuses
Statuses are also visible to parents. Navigate to Settings > Admissions > Status and click on a status to edit that status.
Add the translation for the status name to Name translation.
Adding Translations to Checklists
Navigate to Settings > Admissions > Checklist. Click the pencil icon to edit the checklist item. Add the translation to the Requirement (and Description, if desired).
In addition to the translations noted above, the following items will be translated automatically when the second UI language is selected:
- Built-in parts of the user interface, such as the Sign In and Register Now buttons
- Global fields - Default fields in OpenApply are automatically translated. Custom fields can be edited to add a translation (see Adding Translations to Forms & Fields above)
- Responses to certain fields - preset responses for dropdown, multiple choice, and checkbox fields are automatically translated.
Things to know
- Form text written by your school, such as field labels and help text, appears to parents exactly as entered and is not translated automatically. To show it in other languages, add the translated text to the form yourself, for example in the Field Label Translation for the second UI language, or by including both languages in the field label or help text.