Preparing for a New Academic Year

Quick answer

After re-enrolment and transitioning students, review five areas: academic years (Settings > School Settings > Academic Information), age to year validation (Settings > Admissions > Programmes), annual forms (Settings > Forms), the checklist (Settings > Admissions > Checklist) and, if you use it, PowerSchool dates.

OpenApply
How-to
Admin

Preparing for a new academic year

For admins getting OpenApply ready for the start of the school year.

Do these steps after you have completed the re-enrolment process and transitioned students to their next grade levels.

I want to	Go to
Turn academic years on or off	Manage academic years
Keep age checks on forms correct	Update age to year validation
Refresh forms families complete each year	Review annual forms
Update deadlines and required documents	Adjust checklist items
Update PowerSchool dates	PowerSchool (optional)

1. Manage academic years

Go to Settings > School Settings > Academic Information.
Disable previous academic years to keep the system organised and prevent accidental selections.
Enable any new academic years if you plan to accept enquiries or applications for future enrolment periods.

For details, see Managing Academic Years.

2. Update age to year validation

Go to Settings > Admissions > Programmes.
If you use age to year level validation on your forms, in either Suggested or Restricted mode, update the Date of birth to update the Age.

For details, see Limiting Grade Levels by Age.

3. Review annual forms

Go to Settings > Forms.
Check your yearly forms, such as Supplementary Forms that collect updated student details for the new year.
Make sure each form has your latest rules, the correct dates and any new questions for the coming year.