Go to Settings > Import & Export > File Export, or select students on the Enquiries, Applicants or Students roster and select Export. Choose the files and forms to include, then select Export Files. You receive an email with a download link within 15 minutes to 1 hour.
For admins who need to export files, or forms as PDFs, in bulk. Schools often use this for subject access requests (DSAR), compliance reviews and regulatory requirements.
| I want to | Go to |
|---|---|
| Export by status or programme | Export from Settings |
| Export for a filtered list of students | Export from a roster |
| Choose files, name folders or save a template | Choose what to export |
Export from Settings
Go to Settings > Import & Export > File Export.
Choose the Status and Programme to export. Select All or None to select or clear every status or programme at once.
Choose whether to include Archived Students.
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Select Select Students, then follow Choose what to export.
Export from a roster
Open the Enquiries, Applicants or Students roster.
Select Filter to find the group you need, for example by grade, status, gender or custom fields.
Select some or all of the students.
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Select Export, then choose New File Export or one of your file export templates. The export page opens, where you choose the files for the selected students.
Choose what to export
The numbers below match the numbered options on the export page.
Export Template: if you are creating a template for an export you run often, enter its name.
Check the summary of how many students you selected, to make sure they are the right ones.
Files: choose All photos and files, or Select Files to pick specific types: student photos, parent photos, checklist items (document submission), files in forms, file upload fields and other attachments.
Checklist Items: choose which to export. Form type checklist items are listed so you can export those forms as PDFs.
Templates: edit or delete file export templates.
Select Create Template to save this export as a template for future use.
Zip Folder: enter a name for the zip folder that will hold all the exported files.
Student Folders: choose how student folders are named. This only applies if Organise files into separate student folders is selected. You can also set the Individual File Name for each file. For both, select Insert Legend to build names from merge values such as Student Name or Student ID.
When you are ready, scroll to the bottom and select Export Files.
Download your export
You receive an email with a link to download the export within 15 minutes to 1 hour, depending on its size. Once the export has finished, you can also find it under Recent Exports in Settings > Import & Export > Export.
Exports are sent to the user who ran them. Any special characters in file names are replaced with an underscore (_).