Configuring Programmes and Year Levels

The OpenApply Team
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Quick answer:

Go to Settings > Admissions > Programme. Select Add Programme to create one, drag programmes to reorder them, untick a programme to deactivate it, and edit year level names and capacities. Select Save Changes when you finish.

For admins who set up the programmes and year levels applicants can apply to.

I want to Go to
Create a programme Add a programme
Reorder, deactivate or delete a programme Edit existing programmes
Rename, enable or set capacity for a year level Edit year levels

Add a programme

  1. Go to Settings > Admissions > Programme, scroll down and select Add Programme.

    Screenshot: Add Programme button on the Programme settings page
  2. Enter the new programme's name.

  3. To move it, drag it to the right place using the Four Arrows icon.

  4. Select Save Changes.

    Screenshot: new programme name with the Four Arrows icon

Edit existing programmes

  • Reorder: drag and drop programmes.

  • Deactivate: untick the programme's checkbox. This also deactivates all its year levels.

  • Delete: select the Delete icon.

Select Save Changes when you finish.

Screenshot: list of programmes with checkboxes and Delete icons
List of programmes with checkboxes and Delete icons.

Edit year levels

  • Enable or disable: tick or untick the year level's checkbox.

  • Rename: edit the year level name.

  • Capacity: edit the capacity. To give every year level below it in the same programme the same capacity, select the Arrow icon.

Select Save Changes when you finish.

Screenshot: year levels with checkboxes, names, capacities and Arrow icon
Year levels with checkboxes, names, capacities and Arrow icon.

Things to know

  • Capacity is set per grade or year level in Settings > Admissions > Programme, rather than per campus or classroom.

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