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Configuring your Admissions Preferences

Programmes

You can easily enable or disable programmes (e.g. if you are a primary school only) using the checkboxes. The capacity levels indicate the maximum number of enrolled students in the grade and are used on the Analytics tab to allow for monitoring of enrollment in real-time. The year labels under Programmes populate the Grade dropdown on the Form Editor.

You can find more detailed information on configuring settings for Programmes by clicking here.

Campuses

On the Campuses tab, you can edit your existing campus details or add another. You can optionally filter applications by campus, so it is important to configure this option prior to accepting applications on OpenApply. You can also indicate whether to show the campus address on your home page or to make the campus available for school tours.

The campuses indicated here are the ones that populate the form. If there is only one campus, the field will be hidden from public view.

You can find more detailed information on configuring settings for Campuses by clicking here.

Status Levels

On the Status & Notification tab, you can customize your admissions status levels and edit the automated e-mail messages that are sent to Applicants & Families. Click on a status (e.g. Pending) to see and set your options.

Edit the status title and enable automated e-mails to applicants and parents. You also have the option of setting a Publish Date. This will release the e-mails and publish the status on that date, at 8am local time.

You can find more detailed information on configuring settings for Statuses by clicking here.

Tours

Under the Tours tab, you can enable tour dates & times, which will allow Applicants & Families to schedule tours directly online. Scheduling a Tour can be required as part of an application checklist.

Tour times can be defined by programme (e.g. the Primary school can have tour times scheduled separately from Secondary). You can also define the capacity for each tour time, which will limit the number of parent registrations. You can also define the Host who will be taking parents on the tour.

Further down the same page, you can select holidays when tours are not available.

You can find more detailed information on configuring settings for Tours by clicking here.

Open Days

Under the Open Days tab, you can add Open House Days, which Applicants & Families can RSVP for. You can also set which campuses the Open Days are available for, as well as the start and end times of the event.

You can find more detailed information on configuring settings for Open Days by clicking here.

Checklist

Applicant checklists allow you to customize your application process on OpenApply. These checklists are visible to Applicants & Families following registration and are organized by programme (e.g. Primary, Middle or Secondary).

When creating an applicant checklist, you can define tasks around different types of requirements:

1. To Dos allow you to easily specify tasks.

2. Document Submission allows you to collect documents, which parents can upload online, like School Reports or Transcripts.

3. Forms allow you to have the applicant complete one of your required application or supplementary forms.

4. Tours allow you to guide parents and applicants to schedule a tour.

5. Open Days allow you to guide parents and applicants to attend an Open House day.

6. Interviews allow you to schedule interview dates & times with parents and applicants.

If your school runs multiple programmes, you can copy checklist items over from a different programme.

Please note you can only create one Tour and one Open Day checklist item per programme.

You can find more detailed information on configuring your Checklist settings by clicking here.

Re-enrolment

Under the Re-enrolment tab, you can enable re-enrolment and set a fixed deadline date, which will allow parents to confirm enrollment for the following academic year.

Task Types

Set your task types for easy follow up with families.